In a meeting, two or more people come together for the purpose of discussing a (usually) predetermined topic such as business or community event planning, often in a formal setting.

In addition to coming together physically (in real life, face to face), communication lines and equipment can also be set up to have a discussion between people at different locations, e.g. a conference call or an e-meeting.

In organizations, meetings are an important vehicle for personal contact. They are so common and pervasive in organizations, however, that many take them for granted and forget that, unless properly planned and executed, meetings can be a waste of time and resources.

Because of their importance, a career in professional meeting planning has emerged in recent years. In addition, the field of Meeting Facilitation has formalized with an internationally-recognized "Certified Professional Facilitator" designation through the International Association of Facilitators (IAF).

Types of meetings[]

Meetings may be divided into many categories:

1. Status Meetings, generally Leader-led, which are about reporting by one-way communication;
2. Work Meetings, which produce a product or intangible result such as a decision
3. Staff meeting - typically a meeting between a manager and those that report to the manager (possibly indirectly).
4. Team meeting - a meeting among colleagues working on various aspects of a team project.
5. Ad-hoc meeting - a meeting called together for a special purpose
6. Management meeting - a meeting among managers
7. Board meeting - a meeting of the Board of directors of an organization
8. One-on-one meeting - a meeting between two individuals
9. Off-site meeting - also called "offsite retreat" and known as an Awayday meeting in the UK
10. Kickoff meeting - is the first meeting with the project team and the client of the project to discuss the role of each team member
11. Pre-Bid Meeting - is a meeting of various competitors and or contractors to visually inspect a jobsite for a future project. The meeting is normally hosted by the future customer or engineer who wrote the project specification to ensure all bidders are aware of the details and services expected of them. Attendance at the Pre-Bid Meeting may be mandatory. Failure to attend usually results in a rejected bid

There are several meetings that clinical engineering managers are must attend as the organizations technical representative. These are:

  • Patient Safety
  • Environment of Care
  • Space Planning Utilization Committee
  • Equipment Review Board
  • Infection Control
  • Safety